Ambiance offers in-depth and apprenticeship based training for ALL its incoming agents in-training. We firmly believe that fiduciary responsibility to our clients; and integrity in intent and in action, and honesty with all members of the general public and are the foundation for real estate and real estate financing practice. That is why ALL agents are required to learn how our founders practice real estate "side-by-side" with either the founding broker or a senior agent.

If you are interested in becoming a real estate agent, we can help you study for your licensing exam. But more importantly, we can educate you in how we at Ambiance Real Estate differentiate ourselves from an industry filled with good agents ... and bad.

Job Summary

The Administrative Assistant supporting our office will be responsible for a broad administrative and staff support duties including calendar management, bookkeeping, data entry, banking transaction support and other duties as assigned.

Essential Functions

• Provide calendar management to include creating meeting invitations, visitor pre-clearance, and conference room reservations, setting up conference calls, following up with meeting participants to ensure attendance, disseminating information to meeting participants, arranging for catering services if needed and handle all communications with both internal and external sources.

• Compose, edit, type, and prepare documents to include letters, memos, forms, faxes, agendas and meeting minutes. Prepare spreadsheets, graphs, charts, and presentation materials.

• Superior customer service in all mediums of communication, written, telephone and in person to internal and external clients in a professional, positive manner.

• Provide telephone support to include answering, screening and processing calls.

• Prepare, code and process check requests, expense reports and invoices. Obtain required approval signatures and submit to Accounts Payable.

• Enter all checks and expenses into each managed property ledgers.

• Timely and accurate processing of onboarding paperwork for new employees, employee status change forms, budget requests, payroll forms, timesheets, governmental forms, operational forms, and contracts.

• Organize office and label all storages, bins, cabinets, folders/binders. Replenish any office supplies if needed.

• Manage and upload contents onto company’s social media accounts and real estate websites.

• All other administrative duties as needed.

Requirements

• Preferred 3-5 years of relevant administrative support experience and clerical experience

• Proficiency with Microsoft Office products to include Word, Excel, Power Point, and Outlook

• The ability to learn processes and understand the process objective while working independently with minimal direction

• Strong organizational skills with ability to set priorities, manage multiple projects, and meet project deadlines

• Demonstrated ability to determine needs and achieve results without close supervision

• Demonstrated ability to take initiative and lead projects

• Strong analytical skills

• Exhibits and champions excellence in work and willingness to embrace change

• Ability to work under pressure and within time constraints

• Attention to detail

• Adaptability to changing demands

• CA Driver’s License and own transportation a plus

• Must sign Non-Disclosure Agreement to maintain discretion and confidentiality of clients’ and company’s strategic plans, financial information and sensitive information

• Must sign Intellectual Capital Rights In Development Agreement

Location: San Francisco or Daly City

To apply: Send resume to Ambiance@RealtyAgent.com